BeBoP23 (Be.yond.Bo.undaries: People) 09/05/2025
INTERNATIONAL COORDINATION note BB23
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INTERNATIONAL COORDINATION may 2025 « Beyond Bondaries : People » partnership - Quality Control p1: FINANCIAL QUESTIONS / p2 : EDUCATIONAL PLANNING |
LETTER to project holders |
CLICK ^^TO ^^ ENLARGE
Bonjour à tous et merci de bien vouloir prendre connaissance des quelques informations transmises dans cette lettre en vue de préparer notre rencontre à Rome en novembre, mais surtout le séminaire international prévu en distanciel en fin d'année dans le cadre du Contrôle Qualité. A cette occasion, il sera notamment question des observations reçues de la part de l'Agence ERASMUS+ dans le cadre de l'évaluation de notre rapport intermédiaire (Periodic Report) dans la mesure où nous avons évité, à ce stade, une réduction de subvention, et qu'il faut tout faire pour obtenir le versement intégral des fonds européens qui nous ont été promis au départ (20% de la subvention reste à solder après la fin du partenariat) : pour atteindre cet objectif, un soin particulier doit être apporté à l'accomplissement de tous nos objectifs (le film documentaire doit être réussi à 100% de même que le site de vulgarisation scientifique) et des explications crédibles être données justifiant le retard dans les dépenses déclarées par l'un des partenaires (raison pour laquelle nous avons suggéré de créer un fonds de montage abondé par toutes les équipes mais principalement l'Italie de manière à appuyer la thèse selon laquelle le lycée Via Emery a provisionné des fonds pour produire le film dont le tournage des dernières scènes est prévu durant C5).
Hello everyone, and thank you for taking note of the information provided in this letter in preparation for our meeting in Rome in November, and especially for the international seminar planned remotely at the end of the year as part of Quality Control. On this occasion, we will discuss the observations received from the ERASMUS+ Agency in the context of the evaluation of our interim report (Periodic Report) to the extent that we have avoided, at this stage, a reduction in the grant, and that everything must be done to obtain the full payment of the European funds that were promised to us at the start (20% of the grant remains to be paid after the end of the partnership): to achieve this objective, particular care must be taken to achieve all our objectives (the documentary film must be 100% successful, as well as the popular science website) and credible explanations must be given justifying the delay in the expenses declared by one of the partners (which is why we suggested creating an editing fund funded by all the teams, but mainly Italy, in order to support the theory that the Via Emery high school set aside funds to produce the film (the shooting of the last scenes of which is planned during C5). Since in the case of a final reduction of our European grants, the effect should be concentrated on the Roman partner (due to the fact it is the only partner who did declare grants we asked for to organize C1/C2/C3 and C4 were not totally spent).
Merci de bien vouloir m'envoyer rapidement vos coordonnées bancaires (même si le compte destinataire n'a pas changé) afin que notre Gestionnaire puisse vous verser votre part de la seconde tranche de subventions européennes (les montants dus à chaque école sont les mêmes que lors du premier versement et équivalent à 40% des totaux mentionnés à la candidature). D'éventuels frais de virement peuvent être soustraits de la somme transférée suivant la politique tarifaire de votre établissement financier et/ou les règles de l'État concerné ; nous attendrons que nous soit parvenu le courrier de votre responsable indiquant sa décision de participer au fonds de montage avant de vous envoyer les sommes (pour rappel, le projet n'est pas de déduire immédiatement votre quote-part mais de la prélever ultérieurement sur le reliquat de 20% que l'Agence nous paiera après l'acceptation définitive du rapport final).
Please send me your bank details as soon as possible (even if the recipient account has not changed) so that our Manager can pay you your share of the second tranche of European subsidies (the amounts due to each school are the same as for the first payment and equal to 40% of the totals mentioned in the application). Any transfer fees may be deducted from the transferred amount according to the pricing policy of your financial institution and/or the rules of the State concerned; we will wait until we receive the letter from your manager indicating their decision to participate in the assembly fund before sending you the funds (as a reminder, the plan is not to immediately deduct your share but to deduct it later from the remainder 20% that the Agency will pay us after the final acceptance of the final report). I shall give you the mail of our Financial Manager (Mr Devillebichot) to deal with him if some complications do exist.
PLANNING
R4 remote meeting (made in order to implement check points CP5+CP6 the 18th of june at 7,30 pm (French time). Please check if it is possible for you to join the videoconference
https://nbeplus.franceserv.eu/BBmonitor3.html
Note it would be useful to send to me all the taks reporting grids from january (most of schools forgot to do that) for the valorizationof the domesic activities in each country ; also to give me informatino concerning the ocal dissemination you did (see as a sample the page https://legendplus.franceserv.eu/index.php/projet4/mediatisation-be-bo-p-communication in our LegendE+ website / but the agency would prefer us to be on TV screen!).
Last mobility to France must be definitively scheduled during the cooperative activities made in Roma (IRL workshops in the framework of the LTTA session we use to call C5). Due to the aim assigned to C6 multiplier event : to show some common dances and an European show, it must be fixed at the end of May, 2025 : the exact moment will depend of the Town wich give us a free acces to the theater.
DEADLINES
DANS TOUT LE ROYAUME
A blog dedicated to the writing of the documentary by the learners (TERMINIS MUNDI task) is open at https://beboperasmusbox.blogspot.com/.
Matilda and Elena will send to your pupils some instructions in a couple of days ; we hope to find in each schools some sutudents leaders able to cooperatte from July to the 15th of october to achieve the work we began inthe LAM in Montijo, to choose the rushes to be employed and to fix the missing scenes to be shot in each shool before C5 or to be realized in Rome in november.
The work process will be published in some special pages and the teachers will have to make the pont in nocvember, 2025, before the Italian meeting. Compliance with deadlines will be strongly recommended so that deliverables are shared at each stage with a view to final and concerted decision-making.
Note every team member can write and publish some contents in the blog (but I need you to give me a gmail address ; the final edition right is reserved to the moderator to be sure the common tool is available and well presented).
VERS L'INFINI ET AU DELÀ
Please try to send some contents in the Be.Bo.P explorer site before C5 / especially the Montijo team since we wait for the Portugueses team a special investisment concerning the exploration of the planet in the past and « discoveries » of new worlds by the European sailors since the 15th century to enrich the HISTORY part of the site. Turkey and France will have to meliorate the SCIENCE (MATHS-PHYSICS) part and everyone can contribute to a more artistic part (drawings focused on frontiers to be edited – we'll propbably do a contest in France and the winner may be invited in Rome). Reminder the Be.Bo.P explorer site is not designed to insert the report/review of activities and mobilities : to be edited in the school sites or in the common showcase (LegendE+) as an overview of outcomes and backgrounds is shown in NBE+
REPORTING
C4 online reports are not still finished... but I am trying to do that asap !
TRAVELLING
Perhaps we can buy the flights tickets before July if we have a good idea of our budget. Please to Italian team members to let us know the plan for our accomodation in Rome and the costs. Probably we can divide each day in Italy with : a little time at school in the morning (or with school but not in the buildings / for cultural trips or something like) and film making workshops each afternoon (4 or 5 missing scenes to make together following the plan fixed by students in the TERMINIS MUNDI process).