BeBoP23
(Be.yond.Bo.undaries: People) 09/05/2025
INTERNATIONAL
COORDINATION note BB23
|
INTERNATIONAL
COORDINATION
may
2025
« Beyond
Bondaries : People » partnership - Quality Control
p1:
FINANCIAL QUESTIONS /
p2 :
EDUCATIONAL PLANNING
|
LETTER to project holders
|
CLICK ^^TO ^^ ENLARGE
Bonjour
à tous et merci de bien vouloir prendre connaissance des quelques
informations transmises dans cette lettre en vue de préparer notre
rencontre à Rome en novembre, mais surtout le séminaire
international prévu en distanciel en fin d'année dans le cadre du
Contrôle Qualité. A cette occasion, il sera notamment question des
observations reçues de la part de l'Agence ERASMUS+ dans le cadre de
l'évaluation de notre rapport intermédiaire (Periodic Report) dans
la mesure où nous avons évité, à ce stade, une réduction de
subvention, et qu'il faut tout faire pour obtenir le versement
intégral des fonds européens qui nous ont été promis au départ
(20% de la subvention reste à solder après la fin du partenariat) :
pour atteindre cet objectif, un soin particulier doit être apporté
à l'accomplissement de tous nos objectifs (le film documentaire doit
être réussi à 100% de même que le site de vulgarisation
scientifique) et des explications crédibles être données
justifiant le retard dans les dépenses déclarées par l'un des
partenaires (raison pour laquelle nous avons suggéré de créer un
fonds de montage abondé par toutes les équipes mais principalement
l'Italie de manière à appuyer la thèse selon laquelle le lycée
Via Emery a provisionné des fonds pour produire le film dont le
tournage des dernières scènes est prévu durant C5).
Hello
everyone, and thank you for taking note of the information provided
in this letter in preparation for our meeting in Rome in November,
and especially for the international seminar planned remotely at the
end of the year as part of Quality Control. On this occasion, we will
discuss the observations received from the ERASMUS+ Agency in the
context of the evaluation of our interim report (Periodic Report) to
the extent that we have avoided, at this stage, a reduction in the
grant, and that everything must be done to obtain the full payment of
the European funds that were promised to us at the start (20% of the
grant remains to be paid after the end of the partnership): to
achieve this objective, particular care must be taken to achieve all
our objectives (the documentary film must be 100% successful, as well
as the popular science website) and credible explanations must be
given justifying the delay in the expenses declared by one of the
partners (which is why we suggested creating an editing fund funded
by all the teams, but mainly Italy, in order to support the theory
that the Via Emery high school set aside funds to produce the film
(the shooting of the last scenes of which is planned during C5).
Since in the case of a final reduction of our European grants, the
effect should be concentrated on the Roman partner (due to the fact
it is the only partner who did declare grants we asked for to
organize C1/C2/C3 and C4 were not totally spent).
Merci
de bien vouloir m'envoyer rapidement vos coordonnées bancaires (même
si le compte destinataire n'a pas changé) afin que notre
Gestionnaire puisse vous verser votre part de la seconde tranche de
subventions européennes (les montants dus à chaque école sont les
mêmes que lors du premier versement et équivalent à 40% des totaux
mentionnés à la candidature). D'éventuels frais de virement
peuvent être soustraits de la somme transférée suivant la
politique tarifaire de votre établissement financier et/ou les
règles de l'État concerné ; nous attendrons que nous soit
parvenu le courrier de votre responsable indiquant sa décision de
participer au fonds de montage avant de vous envoyer les sommes (pour
rappel, le projet n'est pas de déduire immédiatement votre
quote-part mais de la prélever ultérieurement sur le reliquat de
20% que l'Agence nous paiera après l'acceptation définitive du
rapport final).
Please
send me your bank details as soon as possible (even if the recipient
account has not changed) so that our Manager can pay you your share
of the second tranche of European subsidies (the amounts due to each
school are the same as for the first payment and equal to 40% of the
totals mentioned in the application). Any transfer fees may be
deducted from the transferred amount according to the pricing policy
of your financial institution and/or the rules of the State
concerned; we will wait until we receive the letter from your manager
indicating their decision to participate in the assembly fund before
sending you the funds (as a reminder, the plan is not to immediately
deduct your share but to deduct it later from the remainder 20% that
the Agency will pay us after the final acceptance of the final
report). I shall give you the mail of our Financial Manager (Mr
Devillebichot) to deal with him if some complications do exist.
PLANNING
R4
remote meeting (made
in order to implement check points CP5+CP6 the
18th
of june at 7,30 pm
(French time). Please check if it is possible for you to join the
videoconference
https://nbeplus.franceserv.eu/BBmonitor3.html
Note
it would be useful to send to me all the taks reporting grids from
january (most of schools forgot to do that) for the valorizationof
the domesic activities in each country ; also to give me
informatino concerning the ocal dissemination you did (see as a
sample the page
https://legendplus.franceserv.eu/index.php/projet4/mediatisation-be-bo-p-communication
in our LegendE+ website / but the agency would prefer us to be on TV
screen!).
Last
mobility to France
must be definitively scheduled during the cooperative activities made
in Roma (IRL workshops in the framework of the LTTA session we
use to call C5). Due to the aim assigned to C6 multiplier event :
to show some common dances and an European show, it must be fixed at
the end of May, 2025 : the exact moment will depend of the Town
wich give us a free acces to the theater.
DEADLINES
DANS
TOUT LE ROYAUME
A
blog dedicated to the writing of the documentary by the learners
(TERMINIS MUNDI task) is open at
https://beboperasmusbox.blogspot.com/.
Matilda
and Elena will send to your pupils some instructions in a couple of
days ; we hope to find in each schools some sutudents leaders
able to cooperatte from July to the 15th
of october to achieve the work we began inthe LAM in Montijo, to
choose the rushes to be employed and to fix the missing scenes to be
shot in each shool before C5 or to be realized in Rome in november.
The
work process will be published in some special pages and the teachers
will have to make the pont in nocvember, 2025, before the Italian
meeting. Compliance
with deadlines will be strongly recommended so that deliverables are
shared at each stage with a view to final and concerted
decision-making.
Note
every team member can write and publish some contents in the blog
(but I need you to give me a gmail address ; the final edition
right is reserved to the moderator to be sure the common tool is
available and well presented).
VERS
L'INFINI ET AU DELÀ
Please
try to send some contents in the Be.Bo.P explorer site before C5 /
especially the Montijo team since we wait for the Portugueses team a
special investisment concerning the exploration of the planet in the
past and « discoveries » of new worlds by the European
sailors since the 15th
century to enrich the HISTORY part of the site. Turkey and France
will have to meliorate the SCIENCE (MATHS-PHYSICS) part and everyone
can contribute to a more artistic part (drawings focused on frontiers
to be edited – we'll propbably do a contest in France and the
winner may be invited in Rome). Reminder
the Be.Bo.P explorer site is not designed to insert the report/review
of activities and mobilities : to be edited in the school sites
or in the common showcase (LegendE+) as an overview of outcomes and
backgrounds is shown in NBE+
REPORTING
C4
online reports are not still finished... but I am trying to do that
asap !
TRAVELLING
Perhaps
we can buy the flights tickets before July if we have a good idea of
our budget. Please to Italian team members to let us know the plan
for our accomodation in Rome and the costs. Probably we can divide
each day in Italy with : a little time at school in the morning
(or with school but not in the buildings / for cultural trips or
something like) and film making workshops each afternoon (4 or
5 missing scenes to make together following the plan fixed by
students in the TERMINIS MUNDI process).
