FIRST DRAFT FOR THE BUDGET TRACKING DOCUMENT / Be.Bo.P PARTNERSHIP AFTER THE FIRST PHASE AND THE "SWITCH MOMENT" TO OPEN THE SECOND SCHOOL YEAR

 abstracts of the

 Be.Bo.P +IC21

CP4 FEEDBACK – Follow up 

Budget monitoring in CHECK POINT CP4 (November) Transnational meeting R3

BY EACH PARTNER SCHOOL

 After the Roman team completed the financial survey grid (a few days before Christmas), we find that the amount of expenditure incurred is lower than we could have hoped, since we have not spent more than 50% of the total funds promised (and it is only 70% including the provisions for C4 mobility in Lisbon).
But this does not mean that a reduction will be applied by the ERASMUS+ Agency since we have declared having spent more than 70% of the first tranche. We are above the minimum level, so normally the second tranche of subsidies will be paid to the pool in its entirety...

	total amount of promised grants	CP4 spends check up 1		Cp4 spends check up 2
FRANCE	55500	43402	78,201801802	49000	88,288288288
ITALY	38500	16086	41,781818182	22086	57,366233766
ROMANIA	38500	12390	32,181818182	20470	53,168831169
TÜRKIYE	38500	15811	41,067532468	26111	67,820779221
LATVIA	38500	15395	39,987012987	23095	59,987012987
PORTUGAL	40500	22014	54,355555556	24514	62,997530864
CONSORTIUM	250000	125098	50,0392	166186	66,5104

% of the budget

Anyway budget datas will be transferred to the Agency at the same time the progress report will be adressed, after Xmas Holidays. Enjoy the festivities of the finishing 2024 year.

Best regards

Check up 1 vérification des dépenses effectives en décembre 2024 Check up 2 évaluation des dépenses en ajoutant les montants provisionnés de janvier à mars 2025  

PARTNER	Part of the first payment of 40 % 100 000 €	Amount of spends before C4 % of the total grants	Amount of spends after C4 % of the total grants
FRANCE	(55 500) 22 400	43 402 : 78 %	49 000 : 88%
ITALY	(38 500) 15 400
ROMANIA	(38 500) 15 400	12 390 : 32%	20 470 : 53%
TURKEY	(38 500) 15 400	15 811 : 41%	26 111 : 68%
LATVIA	(38 500) 15 400	15 395 : 40%	23 095 : 60%
PORTUGAL	(40 500) 16 200	22 014: 54 %	24 514 : 57 %
CONSORTIUM	(250 000) 100 000	47 634 : 19 %	145 090 : 57 %

Two partner schools normally spent more than the other ones, since they were involved only in some outing mobilities : France and Italy (C5 and C6 hosting entities).

Be.Bo.P 13th note for international coordination: REMINDERS AND QUALITY CONTROL RULES OF PROCEDURE

 

BeBoP13 (Be.yond.Bo.undaries: People) 

24/03/2024 

Thirteenth INTERNATIONAL COORDINATION note BB13

WARNING: It seems that the decision to swap the place of implementation of the cooperative mobilities named C3 and C5 results from a series of misunderstandings. Ultimately, for the Italian team, C5 in November 2025 is a good solution. And the maintenance of C3 in Cluj-Napoca is also satisfactory for the Romanian team. The initial schedule is maintained as is, contrary to the decision apparently taken at the conclusion of the debates held in Cesme... but take care that C5 slips after the summer of 2025: in November (due to the limitation of two outings at most each year, imposed by the coordinating high school). One of the remote meeting (R3/R4) may be postponed too...

https://nbeplus.franceserv.eu/BBmonitor3.html

IC 13 CONTENTS>> THE COAT OF ARMS MADE IN TURKEY page 1  WARNING about schedule and presentation of our coat of arms, made in Cesme and selected by our students. page 2  CONTENTS of IC13 / C1 DEBRIEF and DISSEMINATION TABLE page 3 ISSUES OF THE C2 PLENAR COMMITTEES C1 DEBRIEF AND DISSEMINATION TABLE \/\/

The drawing produced by the students will serve as a common coat of arms for the partners and will now appear on all official documents (correspondence, attendance certificates, media sites). The laurels evoke the initial logo of the project, which remains in force for internal exchanges between project holders and as a “brand” of the coordinator and the Be.Bo.P section on the NBE+ (Notre Bureau Européen) site. Laurels evoke the different empires and the status of borders, at their limits as well as within their vast territories, but they also allude to Greco-Roman civilization, studied by the target group in France, the country initiating the partnership. The rope evokes the naval specialization of the Turkish secondary school, organizer of the first exchange, and the limit between the sea and the continent, a natural but also political border, interface and dividing line. It also refers to the imagination of travel. The blades of the central windmill recall the transitions in progress and feature the flags of the countries represented in the cooperation; they are arranged around a very “small planet”, in order to underline that our world is faced with challenges that no nation can claim to meet alone. The twelve stars refer to the European Union and more broadly to the need for solidarity and unity in order to support a transnational collaborative effort.

C1 REPORT AND EVALUATION

C1 PHOTOGRAPHIC REPORT ONLINE is available in Notre Bureau Européen NBE+ (made for project holders) as also a RELEVANCE CHECKING PAGE (both in the COOPERATIVE MOBILITIES part) and C1 CONTROL QUALITY is edited in the FOLLOW UP part of the same website / please put information in your own school site and/or some links to NBE+

C1 OUTPUTS

The most part of the Be.Bo.P intellectual outputs are published in our project showcase, whose name is LegendE+ (also managed by Lycée Ravel). It is done in the section names DELIVERABLES made to promote all the works we exchanged during the meeting; this part will be completed in the future.. each mobility marking a deadline for the products we planned to realize at home, according our Work Timeline (centered on WP2). But most of the expected production (and the best ones) resides in the transnational workshops concretely implemented in the framewok of the cooperative mobilities: the results will be promoted on the scientific popularization site (Be.B.o.p.explorer - unless there is a last minute name change – three parts: Science tools, Discoveries, Drawings ) or in the VIDEO/DOCUMENTARY section soon to open (from of C2) in LegendE+ / please put information in your own school site and/or some links to LegendE+

DISSEMINATION TABLE

INTERNET Propaganda: 

 Journal Officiel Be.Bo.P international coordination notes in the project holders's blog https://nbeplus.blogspot.com/ 

Be.Bo.P backgrounds in “Notre Bureau Européen“ NBE+ https://nbeplus.franceserv.eu/amontBB.html  

and Be.Bo.P deliverables in LegendE+ https://legendplus.franceserv.eu/index.php/projet4

DISSEMINATION PLAN press releases on the occasion of the six mobilities with students planned; communication operation during remote collaborative work, sometimes organized at the same time as #Erasmusdays or as part of a week of mobilization around videoconferences organized by the Lycée Ravel (ERASMUS MOB). Coworking sessions were done in the #Eramusdays 2023, ERASMU SMOB 2024 probably in May with eTwinners and/or Be.Bo.P partners.

ISSUES OF THE C2 PLENAR COMMITTEES

PAGE 3/3

PC1 FOLLOW UP

1. Tasks reporting procedure: inventory, gaps, activities to be described before the month of June to help draft the interim report.

2. Budgetary situation: we will need each school to establish the total amount of costs it has incurred, before C2 then after C2. It is necessary to show an overall consumption of 70% of the first tranche (by all the partners and not by each of them) to be able to claim payment of the second part of the subsidies.

3. Setting the timetable: at least approximate dates for localized cooperation C4, in Portugal (planned in January according to the application) and -if it's possible- precise for C3 (with a view to pre-recruiting students before going on vacation this summer).

PC2 QUALITY CONTROL

1. Satisfaction questionnaires

2. Efficience and Impacts (tools for measurement)

3. Targeted groups: an update on the initial selection criteria as transmitted to the IC, a debate on the recruitment strategy accompanying the evolution of the calendar and taking into account cost inflation

PC3 PEDAGOGIC MONITORING

1. WP2 management (Latvia, Italy) : main outputs of the first phase (A4 and A5) and goals for next year (A5+A6) and C5.

2. WP3 management (France, Turkey) : contributions expected for C4 (Portuguese navigators) and future dissemination

3. WP4 management (France, Portugal) : progression and schedule, insertion in the mobilities

4. WP5 management (France, Romania)

WP2 (module 2 SUR LES FRONTIÈRES) LEARNING SESSIONS CENTERED ON BORDERS : in the classrooms, also in some remote coworkings, and in the collaborative workshops implemented during mobilities C1,C2, C3 and C5

WP3 (module 3 VERS L'INFINI ET AU DELÀ) PRODUCE A POPULAR SCIENCE WEBSITE: topic is the understanding of the world, the known and the unknown; the most important of deliverable output after the documentary movie

WP4 (module 4 DANS TOUT LE ROYAUME) PRODUCE A DOCUMENTARY FILM: considering “climate refugges” among other subjects (transnational footage from C2 and in the following meetings, local interviews about migration to be shared in C4)

WP5 (module 5 DANSER SUR UNE PETITE PLANÈTE) DANCING and LIVING TOGETHER: in order to produce a choregraphied transnational performance at the end of the partnership (and to share good times all along the project is ongoing)

BB12 INTERNATIONAL COORDINATION NOTE FOR THE SECOND CHECK POINT

 

BeBoP12 (Be.yond.Bo.undaries: People) 17/03/2024 

 Twelth INTERNATIONAL COORDINATION note BB12

CHECK POINT 2 

    My dear colleagues, as you know: we must strictly apply our activities plan in the hope to be funded before Christmas (we need very quickly the second tranche payment in order to organize mobility C4 and the following activities and that is the reason why our objective is to send the progress report to the National Agency in June). To succeed in this challenge, Sanita implemented three brainstorming sessions during C2 but we'll try to overcome all the problems during the two first project holders plenar comittees (it may let us free on Friday afternoon). A common feedback process is to be done after CP1 and CP2 (first pedagogical phase termination) 

    Our agenda:

    1 Missing information or contents and decisions about Timeline: C3 date must be fixed, and your tasks reporting tables be sent to the International Coordinator / normally at the same time you are doing the workshop. Slides or videos made with C1 as a deadline (shown during the strudy travel or not) will be edited in LegendE+ in a couple of days. Please accept each school has 10/15mn in the sharing workshops for the students to present themselves and shortly explain what sort of activities they did in link with the project, but consider only a sample is to be exhibited in front of the partners. The other contents (mainly carried out in the framework of WP2) are published in our public website devoted to propaganda.

    2 Internal and external dissemination: NBE+ for the project's background and LegendE+ for the public dissemination. Instructions for the best use of all the schools websites and reminder about “Be.Bo.P explorer”.

    3 Organisational and Pedagogical issues: Quality Control: not only satisfaction measurement but conformity to the initial engagements and efficience (impacts, spends) WP5: what's about A13 Activity (Séverine and Ramona are leaders for this activity)?

Scheduling

Find below the timeline for Cooperative mobility C2 (it's a draft, Latvian team may have to make some changes). Please try to give to Baldone's team information about your flights and the rooming very fast. Reminder the goal is to take 4 or 5 pupils in each study travel and it means 20/25 learners in the totality of the partnership's process. You can adjust this number to your financial situation, even if the Agency does consider it's a better strategy to make all the mobilities you promised or even to add students more. WP5: performing a first common ballet is planned. WP4: training and practical exercices will be implemented under the supervision ofw our external expert (Jean-Luc and Ana as leaders). WP3 activities: in each school for this time. WP2 goals: mainly across visits and reporting. Sharing of local outputs is no more the bigger challenge of the KA2 partnerships Most of the sharings could be remotely done by videoconference but mobilities stay useful to mark the deadlines.

DISSEMINATION

INTERNAL ISSUES. 

Work packages description is available on this page in NBE+ https://nbeplus.franceserv.eu/BBmonitor2.html / the real timeline is edited in the following page. NBE+ is the website for project holders made by the international coordinator with sometimes information in a especially devoted part for learners in France ( you'll find in https://nbeplus.blogspot.com/ a copy of the International Notes wixh are our Journal Officiel). Erasmus+ corner and board in your schools are necessary: please take pics of these tools and share in order to report to the EU.

EXTERNAL PROPAGANDA. 

Best outputs and deliverables are shown on the LegendE+ website https://legendplus.franceserv.eu/ ; your local website must have a link to this showcase and you may at the same time open some dedicated pages in your own portal. It is possible to give you the right to post by yourself in the NBE+ blogspot or to put online files but the IC can do it as well. Concerning Be.Bo.P explorer we are still waiting for a confimation of the site's name and each schol will have to choose a special user to nurish it. Reminder: three sort of contents are wanted for esplorer. Maths and Physics (mainly by France and Turkey) History of Sciences and Discoveries, drawings.

AFTER C1 IN CESME

Photograph report was done and published in NBE+ and the good relevance of implemented activities was analyzed in the same website / you'll find asap some observations about the Quality in the FOLLOW UP part even if we'll try to make a joint review after C1 and C2 (common feedback of CP2 and CP3).

I am preparing the edition (before the end of next week or I hope so) of the deliverables in the LegendE+ public site where a video report will be also available. Probably some of your products are not on my USB ( I tried to pick up the materials in the Ulusoy School's Theatre). Missing ones can be given during C2.

For the moment I keep in my archives the other contents you sent me in order to see it later. I think you well understand you are very free to make every sort of activities around our topic (known/unknow and borders transgression) as an addition to the main matters we are obliged to deal with... but do not forget we must fist try to accomplish the promises done in the applicant form. The International Coordinator must be able to explain the reasons of any change we may collectively decide.

BEST REGARDS TO ALL OF YOU AND A SPECIAL THANKS TO TURKISH AND LATVIAN TEAMS.

Pierre-Laurent Vanderplancke

Chef de Projet

IMPORTANT

If it's possible

give me please the total amounts of your spends done after C1

(without the funds you use for C2)

I will have to communicate about the level of financial engagement after CP2 and CP3

Be.Bo.P6 / ASK FOR A FEEDBACK - FIRST QUALITY CONTROL CHECK POINT

INTERNATIONAL NOTE IC n°6

October 25

Beyond Boundaries: People

REMINDER OF THE BUDGETS

PROJECT HOLDERS' FOLLOW UP

Please complete the QUESTIONNAIRE before the end of November !

click below to access to the file:

CHECK POINT 1 AND FEEDBACK FORM

IN THE NBE+ WEBSITE

DOWNLAD AND OPEN IT: 

DIRECT LINK FROM HERE

COMMUNICATION / MEDIA

le Journal Officiel du Partenariat en ligne

le BLOG NBE+

made for project holders in order to coordinate the tasks and and to keep track of exchanges as part of Quality Control Monitoring...

le website des participants

le SITE NBE+

designed by the International Coordinator in order to be used as the background of european cooperative projects held by Lycée Ravel ; contents are mainly made for both learners and teachers in France but can be open to all the beneficiaries (especially the mobilities reports).

Le groupe Facebook des amis de Notre Bureau Européen :

a social media used by adults and learners involved in Be.Bo.P to present their results and exchange some pics (it is also done by What's app on a smaller scale)

LegendE+ for the large public dissemination of the best outcomes and outputs (website putted online by Lycée Ravel for the propaganda in suppor tof all the european cooperative actions implemented from 2021 to 2027.

NOTE:

TIMELINE IS AVAILABLE IN THE NBE+ WEBSITE

AND

THE DETAILED CHART ALSO WITH THE NAME OF PROJECT HOLDERS IN CHARGE OF EACH TASK IN ALL THE PARNER SCHOOLS

FINAL REPORT AND QUALITY CONTROL FOR NUITS BLANCHES

REMINDER
Every national coordinator is supposed to fill a final report online. This task must be implemented after the end of the partnership (the 31st of August) and people have two months to finish (it means you must write your local report to you Erasmus+ agency before the 31st of October).
Do not send any form to your national agency before September or you will lost a part of your implementation grants !
It's important for you to make a good report in order to obtain all the promised european funds (last funds fall of 20%).

INTERNATIONAL COORDINATION
French team has a special report to do and has to answer to all critics made by the candidacy evaluators and to explain the changes we have done if the plan was not performed. Local final reports must be parallel to the French report but will be more explicits on the role your school had in the project. That's the reason why a brain storming about reporting was made during R5... and news will be given to you here about the French report's contents. 

LAST SURVEY
CP7 survey's results (last impact questionaire) are supposed to be put on line in a dedicated page of the international coordination website NOTRE BUREAU EUROPEEN NBE+ (click on the picture below to open it).

PROJECT HOLDERS CAN FIND 
THE SURVEY: HERE

R5 NUITS BLANCHES : LAST MEETING IN TURKEY / Multiplier event

REPORT ON LINE AND RESULTS
at http://nbeplus.franceserv.eu

You'll  find in NOTRE BUREAU EUROPEEN
THE MINUTES OF THE LECTURES DONE IN CESME
and a table data to prepare a synthesis aboutr our answers to the assesment report.

Please to project holders to send remaining intellectual outputs they want to share... and do not forget to fill our last survey (Seventh Check Point in our Follow Up programme).

FIRST LEADS FOR FESTIVAL PROGRAM and SURVEY

LES "NUITS BLANCHES ERASMUS+"

réuniront à Saint-Jean-de-Luz du 24 au 28 avril prochain des lycéens et professeurs issus de cinq écoles secondaires dans le cadre du Festival Européen ILARGIA

A draft for C5 short term exchange program was sent to foreign project holders

and a Google Form in order to make the Quality Control

for all the period since 2017, june...

MONDAY, the 23^rd of April: Arrivals, installation at IBIS BUDGET HOTEL

______________________________________________

TUESDAY, the 24^th of April

FIRST DAY

Opening Ceremony in the morning

and Studies about Fears and Sorcery

Trip to Witches' caves of Zugarramurdi

(in Spain, 23 km from Saint-Jean-de-Luz)

Lunch

Guided Visits (Museum, old village, caves)

Back to High School at 6 pm

Free time and Dinner in the city WEDNESDAY, the 25^th of April

School tour, meeting and first repetitions

Exhibition opening and lecture on morning

Lunch at High School's restaurant

First repetitions in the afternoon at Auditorium

Free time and cultural visits in Saint-Jean-de-Luz

Dinner in the city

THURSDAY, the 26^h of April

Classroom inclusions, last repetitions and Theatre

Repetitions in the morning (concert, visits)

Lunch at High School's restaurant

Theatre meeting in the afternoon : national plays

Common dinner at the Auditorium

(Basque picninc: Krakala)

FIRST NUITS BLANCHES

Transnational show (spectators)

FRIDAY, the 27^h of April

Studies about fears of sea, Costume party

Trip to Biarritz (Sea Museum)

Lunch and free time at mall

SECOND NUITS BLANCHES

Costume party at evening and night : parade from the Harbour to the High School,Walpurgis Tree planting, Dinner, Party at “The Grillerie”.

SATURDAY the 28^h of April

Closing ceremony

Certificates of attendance at local cinema

Teachers meeting about R5 event

Free time – French guides for foreign students to several possible sites

Last Dinner

______________________________________________

Sunday the 29^th of April Departures (from Bilbao for both Turkish and Latvian teams)

(abstract from FM 6 note)

A18 and A19 INTERNATIONAL COORDINATION NOTES FOR NUITS BLANCHES ERASMUS+

A 19 International coordination note * 22/05/2017

The meeting in Latvia R3 should mark a turning point. The switch
seminar's main goal is: to make the time table of our last school year ( the second phase of the project, which began in May and will last 16 months).
http://nbeplus.franceserv.eu/downloads.html
THREE TASKS TO DO TOGETHER

1°) First, to build a Gantt chart to plan the three types of job we'll
have to manage
A - each of the partner has to prepare a theatrical performance
and to play it during C5
B - a transnational performance must be written in order to be
played all together as the Festival main event
C - studies on contemporary fears and perhaps on future ones
will be done in classroom
deadlines :
Nov. 2017 (Seminar R4) for A and B,
April 2018 for C
2 °) Second, to divide the responsibilities for the intellectual
production to be rendered before the summer of 2018. 10 lessons
or articles have to be written and shown at the dissemination last
event in Cesme.
deadline will depend on the date of the last seminar in Turkey.
3 °) And to collect C4 results. A narrative has been
selected, and a transnational synopsis has been devised
from this base, which will serve as a thread to the common
transnational narrative we must write.. Each country must
give during R3 a list of characters and the fear on which it
intends to focus in the context of its contribution to the
transnational - See note A 18 in the international coordination page
or go to
http://nbeplus.franceserv.eu/synopsis. html.
_______________________________________
Letters of approbation of French reports were
sent by our National Erasmus+ Agency.
The last one does insist on the following point
point. As the international coordinator, I ll have
a specific questionaire to fill and need
informations on what is done in foreign schools
to fill it. So, thanks to all project holders to send
me informations about the local activities for
each follow up survey period (next till July,
beginning from March). As we did for cp4 for
all the first pedagogic phase (SURVEY pages in
NBE+ website)

A18 note consists in the Rewrites guide : earlier post or most complete version in NBE+ website: 
http://nbeplus.franceserv.eu/resultsC4.html

NUITS BLANCHES PLANNING: FIRST PEDAGOGIC PHASE ENDING

Published on Sunday, the 19 th of March

Our Gantt Chart joined to the applicant form :

Mobilities during the 20 months first period 

according to our original schedule time table :

click and... See our definitive planning chart

List of Mobilities

R1 delayed (not in september, 2015 but in november)

main reason : it was too early because

the project implementation and all administrative 

tasks were not finished, the first fall (european funds) was later 

C1 on time / has been slignthy deffered (only 10 days later)

R1 was delayed, so C1 too.. but not so much

and it was eventually impossible for Cesme team to fund it

C2 on time / had been slightly advanced (only 15 days earlier)

main reason : after C2 we wanted a suitable date for everybody

and this one was choosen
in order to satisfy everybody

R2 just on time

A new schedule timetable for the following mobilities was elaborated and put on line
("Monitoring" page was opened in the coordinator's website)

C3 a little delayed (not in october but in november)

main reason : nobody wants a mobility next to the "back to School" days

C4 on time/ has been slightly deffered (only 10 days)

R3 was implemented in June (not in November)

because it becomes a switch meeting
between first and second pedagogic phase

(R2 issues)

Uploads on the new website to do, old fears are no more our main target....
Our eTwinnning is to be definitively closed

A review of the

First 20 months period

will be done during R3

------------------------------------------------------------------------------------------------------------
Remaining 3 mobilities 

R4 will be advanced in november (not in april)
This schedule was decided during R2 to avoid any problem about preparations in the case 
we would be obliged to advance the Festival C5
(We were afraid to be obliged to advance it because 
we didn't want to disturb exams' preparation)

E1/R5 in Cesme : in summer